Program Coordinator - KS

AIM Institute is looking for a Program Coordinator to join our dedicated team. The Program Coordinator is responsible for the successful implementation of assigned programs by providing education, career development, and outreach services to participants. The primary goal is to foster a strong and diverse tech community by ensuring that the required number of participants receive effective services. Program Coordinators track daily activities using AIM’s eight standard program metrics to evaluate and measure service effectiveness.

This is an on-site salaried position at an Omaha Public School located in Omaha, averaging approximately 30 hours per week.

School Year Schedule: Monday through Friday regular 12:30pm-6:00pm schedule plus approximately ten (10) field trips which may take place on non-school days.

Typical Summer Schedule: Monday through Friday typically 8:00am - 2:00pm

Program Implementation

• Develop and execute program plans aligned with AIM’s mission and objectives
• Coordinate logistics for program activities, including scheduling, resource allocation, and venue arrangements.

Participant Engagement

• Recruit, enroll, and retain program participants, ensuring eligibility criteria are met.
• Provide support and guidance to participants throughout the program lifecycle.

Data Management and Reporting

• Track and record daily activities using AIM’s eight standard program metrics.
• Prepare regular reports to assess program effectiveness and inform improvements.

Stakeholder Collaboration

• Collaborate with community partners, educational institutions, and industry stakeholders to expand program reach and enhance its impact.
• Coordinate with internal teams to align program activities with organizational goals.

Continuous Improvement

• Evaluate program outcomes and implement changes to improve service delivery.
• Stay informed about industry trends and best practices to inform program development.

Required Qualifications

• Education: Bachelor’s degree in Education, Social Work, Community Development, or a related field.
• Experience: 2–4 years of experience in program coordination, community outreach, or a related area.
• Skills and Abilities:

o Strong organizational and project management skills.

o Excellent communication and interpersonal abilities.

o Proficiency in data tracking and reporting tools.

o Ability to work collaboratively with diverse populations.

Preferred Qualifications

• Experience in the tech industry or tech education programs.
• Familiarity with grant reporting and compliance requirements.
• Bilingual proficiency in English and another language commonly spoken in the community.

Behavioral Expectations – Aligned to AIM’s Five Cs

Cohesiveness

• Fosters a collaborative environment within the program team and across departments.

Creativity

• Develops innovative approaches to program delivery and participant engagement.

Collaboration

• Engages with stakeholders to align program activities with community needs.

Community

• Demonstrates commitment to building a diverse and inclusive tech community.

Care

• Exhibits empathy and responsiveness to participant needs and challenges.

Performance Competency Framework

1. Expertise: Technical Mastery & Results Orientation

• Applied Expertise & Digital Dexterity: Utilizes program management tools to enhance efficiency.
• Goal Alignment & Results Delivery: Aligns program objectives with organizational goals to drive performance.
• Aligned Core Value: Creativity – Implements innovative approaches to program coordination.

2. Responsibility: Behavioral Agility & Accountability

• Personal Accountability & Integrity: Maintains transparency and accountability in program reporting.
• Emotional Resilience & Self-Management: Adapts to changing program needs while maintaining composure.
• Aligned Core Value: Care – Demonstrates ethical responsibility in all program matters.

3. Cultural Intelligence: Social & Relational Awareness

• Relationship Building & Inclusive Collaboration: Builds strong relationships with community members and stakeholders.
• Cultural Awareness & Equity Leadership: Promotes inclusive program practices that reflect AIM's values.
• Aligned Core Value: Community – Engages with the broader community to support AIM's mission.

4. Development: Growth & Learning Orientation

• Continuous Learning & Reflective Curiosity: Pursues ongoing professional development in program management.
• Innovation & Change Agility: Embraces new methodologies and technologies in program delivery.
• Aligned Core Value: Cohesiveness – Encourages team growth and adaptability.

5. Holistic: Strategic Leadership & Systems Thinking

• Strategic Leadership & Influence: Guides program strategy to support long-term organizational success.
• Systems Awareness & Organizational Foresight: Understands the impact of program decisions on overall operations.
• Aligned Core Value: Collaboration – Integrates program planning with organizational strategy.

Key Performance Indicators (KPIs)

• Participant enrollment and retention rates.
• Achievement of program objectives and outcomes.
• Accuracy and timeliness of data reporting.
• Participant satisfaction and feedback scores.
• Effectiveness of stakeholder engagement and partnerships.

Supervisory Responsibilities

• Oversees Program Assistants and Volunteers.
• Provides mentorship and professional development opportunities for program staff.

Working Conditions and Physical Requirements

• Primarily office-based with standard work hours.
• Occasional evening or weekend work may be required during program events.
• Ability to travel to various program sites and community locations.